Inventory & stock — track what you have on hand

If you sell physical products, Finocket tracks how many you have: turn on stock tracking for a product and every sale draws it down automatically, purchases and adjustments add it back, low stock flags itself — with batches, expiry dates and godown-wise locations when you need them.

Turn on stock tracking

Open a product under Products (its type must be Product, not Service) and switch on Track inventory. Give it an opening stock (how many you hold now, and the as-of date), an opening cost per unit (used for valuation), and a reorder level — the quantity at which it should flag low (leave 0 for no alert).

How stock moves

Sales are automatic: a tax invoice or bill of supply with a tracked product draws that quantity out; a credit note (sales return) puts it back. Estimates and challans don't move stock — only a real sale does.

For stock coming in, record the purchase: when you add an expense, open the Stock items section and add the products, quantities and cost — Finocket adds them to stock at that cost, keeping valuation accurate. For a one-off correction or physical count, use Add / adjust stock on the Inventory screen: Stock received for a purchase, Adjustment to add or remove with a reason, Transfer to move between godowns.

Every product has a full movement ledger — opening balance, each sale, return, purchase, adjustment and transfer — so you can always see how a balance got where it is.

What your stock is worth

Each product carries a weighted-average cost: stock added at a cost blends into the running average, and stock going out is valued at that average (never the sale price). The Inventory screen shows a value per product and the total stock value, recomputed as you buy and sell.

Batches & expiry dates

For goods with a shelf life, add a batch with its number and expiry date, then tag received stock to it. The Inventory screen shows an Expiring soon alert listing batches near or past expiry with the quantity still on hand — clear or return them in time.

Godown-wise stock

Add a godown for each warehouse or location and tag movements to one, so you can see what's where. To move goods, use Transfer: pick the product, from- and to-godown and quantity — Finocket records a matched pair of movements, so total on hand is unchanged; only the split moves.

Access & control

Owners and assistants manage products, movements, batches and godowns; an invited accountant sees stock levels, valuation and ledgers read-only. Inventory is a module — turn it on under Profile → Modules.

Related: Sales & purchase orders, Closing stock & COGS.